Analyzing your Copier Contract

It is important to know what to look for when you are looking for your first copier lease. There are a lot of different things you are agreeing to in a lease, and you need to make sure that your needs are being met. It’s a negotiating between you and your copier leasing company. That means that you need to be as happy with the contract as they are. If you know how to analyze your copier contract then you can have a better idea of if you will be happy or not.

There are essentially three main areas that you want to pay attention to in your lease. These aren’t always going to be clearly stated in your lease, because it’s your decision to look at what you are being offered and see if it’s right for you. There three areas that you want to pay attention to are the true costs of the copier, the time restraints you have to deal with, and the benefits you are getting from the copier.

Knowing the true cost:

You have to make sure that you know how much you are paying, what you get from it, and what you are paying beyond the lease payment. Too many people assume that their lease payment is the only thing they have to worry about. They get hit with other charges later on and are upset and surprised. Do your research and make sure you know where all your money is going and what you get for it.

Time restraints:

Every business has different print and copy needs. Some people can afford to wait longer to get their machine fixed because it’s not an integral part of their day. Others need their machine fixed immediately or their business cannot operate. Know who you are going to be getting help from, how long it will take to receive help, and how long repairs will take if you need a new part.

Copier Benefits

The whole reason that you are getting a new office machine is because you need something  to help your office. Demand improved efficiency and make sure the benefits are worth what you are paying for.

If you are happy within these three broad categories then you will probably be satisfied overall with your lease.